If you are an MS Outlook user, you immediately can recognize these messages –
These messages indicate an issue familiar to most of the Outlook users – the corruption of Outlook Data File (PST). The corruption or damage of PST files makes its items – emails, attachments, contacts, calendar, notes, journals etc. – inaccessible to Outlook users.
Hardware or software issues can be behind the corruption of Outlook PST files. Hard disk damages, media corruption, file-header corruption, broken PST file, networking faults, power failures, improper Outlook exits, 2 GB limitation errors, and virus attacks are the commonly observed reasons behind the corruption of Outlook PST files.
Outlook Data File (PST), the store house of the Outlook data, needs your special attention if you want to keep your email communication uninterrupted. The steps given below are simple and are easily implementable. But they are extremely effective in reducing the chances of Outlook PST corruption.
1. Always exit Outlook properly
It is very simple - do not close or shut down Outlook application abruptly. Exit it properly and wait for it to close on its own. Before shutting down the system, always check if the Outlook is running or not. Shut down your system only after the proper closing of MS Outlook.
Note: Always have a power backup in place. It helps to exit Outlook properly even when there is a power failure.
2. Do not save PST file on a server or in a network drive
PST files have maximum safety and security on your computer. So do not try to save them on a server or on a network drive.
3. Do not handle large volumes of emails in a single operation
Be patient while performing email operations like copying, moving, and deleting. Do not copy, move or delete emails in large numbers. Instead do these operations in many repeated steps.
4. Keep PST file size in check
Users of earlier versions of Outlook should strictly adhere to this one (The maximum possible PST file size in Outlook versions prior to 2003 version is only 2 GB. But in Outlook 2003 and 2007 it is 20 GB. In Outlook 2010 and 2013, this limit is pre-configured to be 50 GB). It is better to keep the PST file size well below what is permitted. If required, split PST files to keep its size in check.
5. Be alert against virus attacks
Be careful while sharing PST files. Use a good, quick ant-virus program in your system, and ensure that it is not harmful to PST files. Also, ensure that only virus-free applications are there in your system.
6. Backup the PST file periodically
Always be prepared against disasters. Keep backups regularly, so that disasters can cause no permanent damage to the email communication system.
Outlook files can become corrupt in spite of all precautions. It is not desirable to leave mailbox items to a state of inaccessibility, after the events of corruption. MS Outlook has some inbuilt features with it to fix minor corruption PST corruption issues. The most widely used among them is the Inbox Repair Tool (Scanpst.exe). Third-party tools like Kernel for Outlook PST Repair facilitates professional recovery of inaccessible items from corrupt Outlook PST files.
Kernel for Outlook PST Repair is designed to fix Outlook PST corruption issues instantly. It recovers and restores Outlook mailbox items like emails, attachments, contacts, calendar, notes, and journals completely and accurately. It helps to fix PST size limitation errors, and to recover deleted Outlook items. Because of its user-friendly interface and descriptive screens, users can fix the PST corruption issues very quickly and easily.
Not many software solutions are available for free evaluation before you purchase them. But Kernel for Outlook PST Repair is available for you in free evaluation version. Download it and check its recovery capabilities by yourself. It recovers email items and displays them for a preview, while saving only first 25 email items from each folder of the recovered PST file. But to save the entire mailboxes of recovered items without restrictions into the desired location, you need to have the full version of the software. So purchase it after the free trial.