If you are an MS Outlook user, you can immediately recognize these messages –
These messages indicate an issue familiar to most of the Outlook users – the corruption of Outlook Data File (PST). The corruption or damage of PST files makes its items – emails, contacts, attachments, journals, notes, calendar etc. – inaccessible to Outlook users.
A personal storage table, PST file stores large amount of information. However, these files are also subject to damage or getting corrupted due to Hardware as well as Software issues. Hardware reasons behind PST files getting corrupted are: hard disk failure, defective network device and power failure. Software reasons include: improper Outlook turn off, virus hindrance, insufficient Outlook programs, invalid system recovery, oversized PST files.
Outlook PST stores the Outlook files and maintains the Outlook data till the space does not gets consumed or the MS Outlook itself does not encounter some technical glitches. To maintain a sideline with technical issues here are some effective points that can certainly help you:
1. Make a clean exit from MS Outlook
While you have finished your task from Outlook, you must close the Outlook window. Have patience if it takes time. Before initiating for complete system shutdown make sure that the Outlook application is not running as it may affect the stored PST files.
Note: To eliminate sudden system shutdown that leads to Outlook PST issues, it is advisable to have power backup with long standing hours.
2. Securely save the PST files at accessible location.
Outlook PST files are prone to corruption and often leads to inaccessibility. To reduce the occurrence of such events it is recommended to save the PST files in a place other than Server or Network Drive.
3. Avoid handling large volume of emails in a single run
It is recommended to avoid handling of emails in bulk as handling such items in bulk may take time and may end up in inaccessibility issue. Instead do these operations in many repeated steps.
4. Ensure PST file size prior saving them
Users of earlier versions of Outlook should strictly adhere to this one (The maximum possible PST file size in Outlook versions prior to 2003 version is only 2 GB. But in Outlook 2003 and 2007 it is 20 GB. In Outlook 2010 and 2013, this limit is pre-configured to be 50 GB). It is better to ensure the file saving capacity of the Outlook version being used. The knowledge of such fact PST files secure and unbroken. Moreover, in some cases PST file split is suggested.
5. Virus Attack-A Potential Threat
It is well-known that PST files are stored in user’s system; therefore, chances of getting corrupt cannot be overlooked. To counteract against such unpredicted issue, it is suggested to install the licensed version of antivirus in the system.
6. Periodically take PST file backup
PST file backup is an ultimate option which is advised to be exercised by the users. It provides a complete dataset of the files which could be accidentally lost.
Despite of all precautions taken there are still some chances of PST corruption. To deal with them instantaneously MS Outlook comes with Inbuilt Repair Tool – Scanpst.exe. To some extent this inbuilt repair tool is successful, but for seriously corrupt PST files assistance from third-party is needed. One such third-party tool is Outlook PST Repair that furnishes swift repair of the affected PST files.
For instantaneous repair of damaged Outlook PST files, Outlook PST repair has been intricately designed. The software recovers and restores Outlook mailbox items like emails, notes, attachments, calendar, contacts, and journals completely and accurately. It helps to fix PST size limitation errors, and to recover deleted Outlook items. Apart from technical features, other features like user-friendly GUI and descriptive screens also assist user in fixing complicated PST issues.
Not many software solutions are available for free evaluation before you purchase them. But Outlook PST Repair is available for you in free evaluation version. Download it and check its recovery capabilities by yourself. It recovers email items and displays them for a preview, while saving only first 25 email items from each folder of the recovered PST file. But to save the entire mailboxes of recovered items without restrictions into the desired location, you need to have the full version of the software. So purchase it after the free trial.